Exhibitor Service Center

Each Standard Exhibit includes:

• One 8’ x 10’ space that includes one draped table (6’ long, 30” tall), two chairs and one trash can.
• Pipe-and-drape between your exhibit and those of adjacent exhibitors.
• One sign identifying your company name.
• Two all-access conference badges.
• Inclusion in the exhibitor listing located on the ANCOR Connect ’25 mobile app.
• Inclusion in the exhibitor listing located in the printed ANCOR Connect ‘25 program guide.
• Inclusion in the exhibitor listing located on ANCOR’s website.
• A full conference attendee list, furnished following the conclusion of the conference.

Each Activation Exhibit includes:

• One 8’ x 20’ space that includes two draped tables (6’ long, 30” tall), four chairs and one trash can.
• One sign identifying your company name.
• Three all-access conference badges.
• Absolute prime location in the main lobby area of the conference center, for significant traffic flow and attention.
• Inclusion in the exhibitor listing located on the ANCOR Connect ’25 mobile app.
• Inclusion in the exhibitor listing located in the printed ANCOR Connect ‘25 program guide.
• Inclusion in the exhibitor listing located on ANCOR’s website.
• A full conference attendee list, furnished following the conclusion of the conference.

Furniture Rental

To add to the appeal and draw of an exhibit space, ANCOR will make available to all exhibitors an Exhibitor Kit from which you can select furniture, plants, and other space enhancers to rent from our partners at Innovative Expo. Information will be made available to all confirmed exhibitors. This will be provided by Exhibit Director Christy Andrews.

Sunday, April 6, 2025

1-7:30 pm
Exhibit Setup

Monday, April 7, 2024

10:15 am-3:15 pm
Exhibit Hall Open

4:30-5:30 pm
Welcome Reception in the Exhibit Hall

Tuesday, April 8, 2024

7:30 am-4:30 pm
Exhibit Hall Open

7:30-8:30 am
Continental Breakfast in the Exhibit Hall

9:15 am, 12:30 pm, 2 pm & 3:30 pm
Networking Breaks with Exhibitors

4-5:30 pm
Exhibit Tear Down

All confirmed exhibitors will receive an email introducing you to the ANCOR Connect ’25 Exhibit Director, Christy Andrews, who will be overseeing all logistical details for our exhibitors, including making sure your two allotted personnel are registered. For personnel questions, please email Christy Andrews.

If you wish to have additional personnel at ANCOR Connect ’25, please note the following fees:

• ANCOR member/early bird: $995
• ANCOR member: $1,128 (after December 21, 2024)
• Non-member/early bird: $1,359
• Non-member: $1,480 (after December 21, 2024)

Any confirmed exhibitor wishing to bring additional personnel beyond those included in the exhibitor registration fee will need to provide names of those individuals and payment no later than January 10, 2025, to be guaranteed acceptance of those individuals. After that date, there is no guarantee there will be space available at ANCOR Connect ’25 to accommodate additional registrants.

If you have personnel changes between the time you register and when you arrive at ANCOR Connect ’25, no worries, those changes can be handled onsite at the dedicated exhibitor registration area.

Upon arrival for exhibitor set up on Sunday, April 6, you will find the dedicated exhibitor registration area, which will be staffed to accommodate our valued exhibitors.  This will be the only location for exhibitors to register.

All ANCOR Connect ’25 exhibit tables must be staffed during official exhibit hours by designated representatives, all of whom must be registered and wear the provided name badges while in the exhibit area.

Exhibiting companies request and obtain name badges at the exhibitor registration area upon arrival at the Sheraton San Diego Hotel & Marina. This will be for distribution only to the exhibiting company’s employees who will staff their exhibit space during exhibit hall hours. Name badges will include the employee’s name and the exhibiting company’s name. Exhibitors must wear name badges at all times to access the various components of the conference, including education and plenary sessions.

Once you provide the names of your exhibit personnel, no changes can be made prior to the event. Any changes to those names will be made onsite upon arrival at the ANCOR Connect exhibitor registration area at the Sheraton San Diego Hotel & Marina.

Note: Name badges will not grant exhibit personnel access to special ticketed events, such as the ANCOR Foundation Reception; separate tickets for these events are available for purchase.

Shipping to ANCOR Connect ‘25

All shipping information to ANCOR Connect ’25 and at the conclusion of the conference will be provided on this page when it is made available to ANCOR. Please check back as the conference nears, or feel free to email Christy Andrews with questions.

ANCOR is offering exhibitors electronic lead retrieval functionality through LeadPod Pro for a nominal fee of $465.

The deadline to opt into lead retrieval is March 10, 2025. Information on how to participate will be sent to all confirmed exhibitors. If you have additional questions, please email Christy Andrews.

In addition to having an exhibit space at ANCOR Connect ‘25, ANCOR offers a wide array of additional opportunities to brand your products and services, by sponsoring a component of the conference, an adjacent event, a space within the event venue, or swag that will be available to attendees. If you are interested in learning more about these opportunities, please review our Sponsor & Exhibitor Prospectus.

You can also email Mariana Nork to discuss what might be the best fit for your company, based on your marketing objectives.

ANCOR wants all exhibitors at ANCOR Connect ’25 to have a positive experience. In that spirit, all confirmed exhibitors will receive a calendar invitation to participate in a Zoom meeting with ANCOR staff to help you “supercharge” your ANCOR Connect ’25 exhibiting experience, to be held approximately three weeks prior to ANCOR Connect ’25.

The session, which will be recorded and made available to exhibitors who are unable to participate at the scheduled time, is strongly encouraged so you can get the latest updates on conference details and how to make the most of your time in San Diego. All confirmed exhibitors will receive a Zoom meeting invite.

Lodging

ANCOR has reserved a special room block at the Sheraton San Diego Hotel & Marina, located at 1380 Harbor Island Drive, San Diego, CA 92101.

Please visit the ANCOR Connect ’25 website to make your hotel reservations.

If you prefer to reserve your room(s) by phone, please call 888.236.2427 and mention ANCOR Connect ’25 to secure the discounted rate.

The cutoff date for reservations is March 14, 2025. After this date, unreserved rooms in the block will be released, and the group rate may no longer be available.

We encourage you to book your room early to ensure availability, especially in the newly renovated Marina Tower. If you have any questions or need assistance with your reservation, please contact the Sheraton’s dedicated group housing coordinator, Jessica Faraci, at 619.692.2340 or via the booking methods above.

Airport & Ground Transportation

Getting to San Diego

San Diego is a highly accessible destination with multiple transportation options for your convenience. Here’s everything you need to know:

Air Travel

San Diego International Airport (SAN), which is located just 0.8 miles from the Sheraton San Diego Hotel & Marina, offers nonstop flights to over 70 destinations across major airlines, making it accessible from most regions of the country.

Airport Shuttle

The Sheraton provides a complimentary airport shuttle service to and from San Diego International Airport. The shuttle runs daily every 30-40 minutes from 4:45 am until midnight. Confirm the next available shuttle time with the Sheraton’s front desk upon arrival at 619.291.2900.

Ground Transportation

Rideshare Services: Lyft and Uber are available at designated airport pickup zones. A trip to the Sheraton typically costs $8-$12.

General Guidelines

• An exhibit is preferred to be tabletop with a display (on top of the table).
• A display can be full length from the ground up, but if positioned behind the table or taking the place of the table, and the overall dimensions do not exceed the dimensions of the exhibit space.
• ANCOR reserves the right to refuse (onsite at the conference) any oversized exhibits that do not conform to the above sizes.
• ANCOR allows a maximum of three exhibit booth staff at each table at any given time (all must be fully registered).
• The venue will vacuum the exhibit hall in the evenings as necessary, but table cleaning should be done by the exhibitor.

Exhibit Acceptance

ANCOR reserves the right to accept or reject an exhibitor based on space limitations, relevance, appropriateness, or other criteria. Participation in the ANCOR Connect ’25 Exhibit Hall implies acceptance of these policies.

Use of Exhibit Space

Exhibitors must confine all demonstrations or promotional activities to the limits of the exhibit space. Interference with the light and space of other exhibitors is prohibited. Exhibitors must keep sound equipment and noise low to avoid disturbing the conference and other exhibitors.

Unoccupied Space

ANCOR reserves the right to sell or occupy reserved space if said exhibit space remains unoccupied as of the inspection deadline of 10 am PDT on Monday, April 7, 2025.

Exhibit Access

ANCOR reserves the right to limit access to the Exhibit Hall to anyone during times when the show is not officially open.

All exhibit spaces are assigned by ANCOR and the layout and exhibit space numbers are given to all confirmed exhibitors. Exhibitors will receive an email from ANCOR (before mid-February) with the booth number and placement, along with a copy of the floor plan for planning purposes.

Please be assured that the assigning of spaces is done thoughtfully by taking into consideration (1) organization type (i.e., National Partner, ANCOR member, all others); (2) the order in which payment of exhibit fees occurs; and (3) the proximity of other exhibitors that are direct competitors.

Refund Policy

If, after registering and paying, an exhibitor is no longer able to attend ANCOR Connect ‘25, a request must be made in writing to ANCOR no later than March 7, 2025. The exhibitor fee will be refunded less a $250 administrative fee. There will be no refunds made after March 7, 2025.

Cancellation Policy

If a situation should arise in which ANCOR postpones or cancels ANCOR Connect ’25 for any reason, the following cancellation policy will take effect:

• If the conference is moved from the original date to a new date within the same calendar year, and the exhibitor is unable to attend on those new dates, a full refund will be granted.
• If the conference is canceled entirely and will not occur within the same calendar year, a full refund will be granted.
• If the conference moves to a completely virtual event, the following cancellation policy will take effect and the exhibitor will have the option to (a) participate as a virtual exhibitor, or (b) receive a full refund upon written request.

Please note the following information if your company uses an outside vendor to complete setup and tear down of your exhibit area.

• The exhibitor must let ANCOR know ahead of time which vendor(s) have been contracted by the exhibitor.
• ANCOR will not deal directly with any vendors working on behalf of companies that are exhibiting; ANCOR will communicate only with registered and confirmed exhibitors.
• If a vendor contacts anyone at ANCOR, they will be directed back to the confirmed exhibitor.
• If you use an outside vendor, it is your responsibility to convey all hours, guidance, and policies directly to your vendors.
• If you have a vendor contracted to set up your exhibit space, they must do so during the stated hours; there will be no exceptions made and they may be asked to leave and then return during the published hours for setup or tear down.
• The confirmed exhibitor has ultimate responsibility for ensuring the exhibit space setup is completed by 7:30 pm PDT on Sunday, April 6, 2025. No construction will be allowed after that time.
• The vendor should not have any expectations of ANCOR staff or the Sheraton San Diego Hotel & Marina staff; the vendor will work directly with the exhibitor.

Security will not be provided by ANCOR, the Sheraton San Diego Hotel & Marina, or any of the contracted hotels at which exhibitors may stay. Please do not leave valuables unattended at any time.

All exhibitors understand that neither ANCOR nor the ANCOR Connect ’25 exhibit venue maintains insurance covering the exhibitor’s property or lost revenue and it is the sole responsibility of the exhibitor to obtain such insurance.

Absolutely no hot food or food preparation is allowed in the Exhibit Hall of the Sheraton San Diego Hotel & Marina without prior approval by ANCOR. Any requests to distribute food or beverages in the exhibit space must be made to ANCOR by March 3, 2025. An exhibitor may distribute pre-packaged candy at their designated exhibit space.

Absolutely no alcohol may be served or given away in the Exhibit Hall.

If you need electricity at your exhibit space, you may purchase it directly from Encore, the onsite A/V vendor at the Sheraton San Diego Hotel & Marina, via their EventNow site for ANCOR Connect ’25. Exhibitors are responsible for all costs related to electricity, including equipment rental, labor, service charges and taxes.

ANCOR has secured wireless internet access within the meeting space at the Sheraton San Diego Hotel & Marina for all ANCOR Connect participants. There is no need to place a special order, nor are there any charges associated with its use.

If you need assistance with any printing needs at ANCOR Connect ’25, please email Christy Andrews for assistance.

Please be assured that ANCOR does not sell its exhibitor or attendee lists to any outside entities.

If you receive an email that does not come from an official ANCOR email address offering to sell you the ANCOR Connect exhibitor or attendee list, please treat it as spam as ANCOR has no relationship with the sender.

For the purpose of the Exhibit Hall, the only companies ANCOR partners with are HelmsBriscoe, Innovative Expo and Encore. As an exhibitor, all emails you receive will come from email addresses with those companies’ domains, or an ancor.org domain. Emails sent from addresses with other domains should be disregarded.